| QuickBooks, widely used accounting software and | | | | local network offers |
| rated #1 by AICPA, enables accounting and | | | | • Accessing company files in multiuser |
| financial management of small and medium | | | | environment and managing the different users in |
| business in most efficient and affordable way. | | | | a customized way |
| First, a quick look at the core benefits of using | | | | For CPAs the concerns are: |
| QuickBooks and subsequently we analyze new | | | | • Managing different clients in the most |
| features being offered in QuickBooks 2010 and | | | | effective way possible |
| whether the productivity from QuickBooks can be | | | | • Remotely share file or applications with |
| further enhanced by going for QuickBooks Hosting | | | | clients to save time and other costs. |
| service on terminal server. | | | | • To manage a multitude of different editions |
| The benefits of using the QuickBooks accounting | | | | and versions used by clients and their compatibility |
| software are: | | | | with the version used by the CPA so that data |
| • The bookkeeping process is handled more | | | | compatibility is easy |
| automatically. | | | | QuickBooks hosting on third party terminal |
| • Prepare reports customized to specific | | | | servers: Benefits |
| needs, making the overview and prospects of the | | | | QuickBooks hosting implies, installing and running |
| business process undergo through continuous | | | | the entire QuickBooks program on terminal server |
| evaluation process. | | | | of the QuickBooks Hosting ASP. The end user, |
| • Affordable accounting process as lower skill | | | | consequently, accesses the application as a local |
| set needed for automated accounting | | | | desktop interface. Since the company files as well |
| • Creating business plans to help grow the | | | | as QuickBooks program are run on the same |
| business. | | | | terminal the performance of the network in |
| • Flexibility to have wide application for a large | | | | terms of speed of access is improved. Other |
| number of businesses. Specific packages for | | | | benefits are: |
| Contractors, Retailers etc. | | | | • Accessing the files from any online |
| • Error free accounting process | | | | connection, by both CPA and their clients. |
| • Flexibility: Data compatibility with a wide | | | | • Data security: Data storage with QuickBooks |
| range of Applications such as Excel, MS word etc. | | | | hosting service is automatically done daily and in |
| • Pay bills online and accept payment through | | | | multiple locations, which make them more secure |
| QuickBooks merchant service. | | | | than that of the local network. Also clients are |
| • QuickBooks Add-ons : QuickBooks software | | | | spared of the necessity to have data backup |
| functionality can be enhanced with a large number | | | | infrastructure as well as data recovery |
| of third party Add-ons which makes the | | | | investments. Data access on the terminal servers |
| accounting software more useful for needs of | | | | is also more protected due to the latest security |
| Specific industries | | | | tools and firewalls and encryption technologies |
| • QuickBooks Remote access: Only some | | | | used for data protection, which may not be |
| QuickBooks editions offer remote access to the | | | | possible to implement for the local network. |
| accounting files enabling CPA to share files and | | | | • Technical support costs: QuickBooks hosting |
| applications or remotely demonstrate feature to | | | | service comes with 24x7 customer support and |
| clients via a remote desktop connection. | | | | troubleshooting help desk, which help the clients to |
| • Multi user access: Some QuickBooks editions | | | | further reduce their IT support costs. And since |
| offer the multi-user facility where in same | | | | the support is provided by highly experienced and |
| QuickBooks files can be accessed by more than | | | | certified technical experts, resolution ratio is |
| one user through remote access | | | | naturally high and the help is available anytime in |
| QuickBooks 2010: Some new features | | | | an always on mode. |
| Besides the features mentioned above, | | | | • QuickBooks Add –ons: There are a large |
| QuickBooks 2010 offers the following additional | | | | number of QuickBooks Add-ons available at Intuit |
| benefits: | | | | developer market. But al editions of QuickBooks |
| • Re- designed business center: personalized | | | | do not necessarily add ons. QuickBooks accounting |
| report according to business needs. Quick Reports | | | | software functionality can be further enhanced if |
| for everything related to financial management, | | | | these Add ons are hosted on terminal servers as |
| new reports for yearly expenses and | | | | well. Any number of ad ons can be hosted on the |
| incomecomparisons, detailed expense and income | | | | servers and integrated with any editions and |
| breakdown. | | | | versions of QuickBooks, to enable use of all level |
| • Revamped business documents: get all | | | | of files on the QuickBooks accounting software. |
| business documents at one place, easy to | | | | • Multiuser access: Various editions of |
| comprehend and make sense. | | | | QuickBooks allow multiuser access facility. |
| • Invoice customization: customized as per | | | | QuickBooks hosting allows having this even for |
| individual business needs | | | | those editions of QuickBooks which do not |
| • Check solutions: scan and deposit checks | | | | supports multiuser access. Further CPAs or clients |
| with Intuit’s check solution. Time required for | | | | can have customized user preferences uniformly |
| depositing and accounting for check payments | | | | set for all users or have different levels of access |
| gets minimized. | | | | for individual users. Since remote access to all files |
| • Edit multiple entries list from one single | | | | is available to users, collaboration among them is |
| spreadsheet view | | | | easy. All users can access the company files, |
| QuickBooks hosting: Why? | | | | work on them simultaneously while CPA can |
| QuickBooks hosting service provide the solution to | | | | remotely demonstrate them or share files with |
| the two most frequently issued raised by the | | | | them or see what others are doing. |
| CPA s and small and medium business: | | | | • QuickBooks Updates: Intuit releases updates |
| • How can local IT infrastructure and support | | | | for QuickBooks packages from time to time. |
| cost is reduced so that IT expenses are | | | | QuickBooks hosting on terminal services allow |
| commensurable with the scale of the business? | | | | these updates tom be automatically incorporated |
| • Making the data generation, storage and | | | | in the editions of the accounting software hosted. |
| recovery process more secure than what the | | | | |