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Communication and Organization: The Key to Your Virtual Team

According to the Small Business business operations, I let every business
Association's Office of Advocacy, small owner know I am interested in their
businesses (fewer than 500 employees), company's growth and success. The only
represent 99.9 percent of America's 25.8 way that can happen is if I have a clear
million businesses, this ultimately means sense of where they want their business
for success and growth, you will need to to go. If you communicate to me your
compete. As a small business owner, you "Purpose" clearly, I can work more
are inclined to have more efficiently and effectively.As a leader,
responsibilities and tasks to complete. your "employees" look to you for
A Virtual Team is a helpful way to leadership and guidance, your "Vision."
delegate work and have acquired time for They cannot do their work until you have
servicing your client's needs, in a an understanding what your work is, and
specific and direct way.A Virtual where they fit in. If this guidance is
Team?The definition of a team, as defined not here, your "employees" will be lost.
in Webster's New World Dictionary is, "A Mr. Davis hits the proverbial nail on the
group of people working together in a head when he says, "Vision means having a
coordinated effort." By developing a clear mental picture of where you are
Virtual Team, you are able to find more headed as a leader and as an
individuals that will suit your needs. organization."Building a bridge of trust
You may need assistance with marketing, includes another important aspect.
clerical work or sales. They are Listing and working together. Without
essentially groups of individuals that goals accomplished together, your Virtual
are working together, but are located in Team will fail. You might as well
different sites. They may meet continue to do the work on your own.
face-to-face occasionally, but that is Jermaine's "Goals" statement for the
depending on your comfort level with the P.V.G. Theory is, "Goals are agreed-upon
idea of "Virtual" work.Some individuals targets that leaders, colleagues, and
argue that Virtual Teams need to meet employees direct their efforts and
face-to-face, to discuss organizational energies towards." Work together and
issues and needs. However, with listen together. Be willing to delegate
technology advancing as rapidly as it is, this work, and come to a common goal.
for those organizations of only a few The most frustrating part of being the
individuals, which operate within "employee," in a Virtual Team,
financial constraints, there are many individuals that cannot let go of their
viable options. Teleconferencing, work. If you desire for your business to
videoconferencing, and web meeting rooms grow, you need to "Let Go!"Delegation of
are an easy, affordable way to work is a key part of the organization
communicate and nurture these business process for any business. If your
relationships.When establishing your business is a sole proprietorship, you
Virtual Team, there is several things, have completed most of these tasks
you will consider. What you will need yourself. It may be difficult for you to
assistance with, commitment expectations, look at someone else, and not think,
and costs may be your primary focus. "Will they do this exactly how I like."
However, have you ever considered that The great thing about Virtual Teams, they
communication and organization is will not do it the same. It will add an
something you should prepare for?Share element of change to your
and Let Go!Communication and organization organization.Remember...Growth is
are vital to Virtual Teams. Whether your contingent on change. With opening your
company directly employees or business to the potential of a Virtual
"outsources," a relationship needs to be Team, change is inevitable. You will
built to gain trust on both sides. By then be able to focus your energies to
being open about what your company needs providing services to your customers or
and wants, you are establishing a bridge other tasks that have been set aside.
of trust with your "employees." Jermaine The benefits may not be fiscal right
M. Davis, speaker and author of "Leading away, but your teams Team's
with Greatness," writes about the P.V.G. accomplishments will out way any costs in
(Purpose, Vision, and Goals) Theory.When the end!References:Davis, Jermaine M.
discussing "Purpose", Jermaine states, (2006). Leading with Greatness. Jermaine
"Purpose means having a complete and M. Davis.SBA Office of Advocacy (2006).
comprehensive understanding of your Small Business Association.
organization's mission." I know in my




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